Information for employees – COVID-19

Last modified 2020/09/16

This webpage will inform you about measures adopted by UWB and give you answers to frequently asked questions.

Last update: marked with *

The emergency measures

On 16 March 2020, the Rector appointed an Emergency Committee whose members meet as necessary and coordinate actions according to the latest situation.

The current emergency measures issued by the Rector are available on the webpage legislativa.zcu.cz (Czech only)

Important documents are translated in English and are available in the Document section at the end of this page.

Thank you for respecting the regulations issued by the Czech government and the measures adopted by the Rector.

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Emergency committee

On 16 March 2020, the Rector appointed an Emergency committee whose members meet as necessary and coordinate actions according to the latest situation.

Chairperson

doc. Dr. RNDr. Miroslav Holeček, Rector

Members

  • Mgr. Marta Kollerová, Bursar

    Matters relating to the operation of the university,
    cooperates with the Information Technology Centre (CIV) - operation of information and communications technology

    email: kvestor@rek.zcu.cz

    phone: +420 377 63 1061

  • doc. Ing. Vladimír Duchek, Ph.D., Vice-Rector for Development and External Relations

    Communication with the representatives of the Pilsen Region
    Communication with the representatives of the Pilsen Municipality
    Communication with external organizations

    email: duchekv@kto.zcu.cz
    phone: +420 727 841 423

  • RNDr. Blanka Šedivá, Ph.D., Vice-Rector for Academic Affairs 

    Communication with Faculties, information about study agenda
    Communication with students
    Informatipn for students

    email for communication with Faculties: sediva@rek.zcu.cz
    email for communication with students: hotline-studenti@rek.zcu.cz

    mobile phone: +420 735 715 844

  • RNDr. Petr Tomiczek, CSc., Chairman of the Academic Senate 

    Sending information to the members of the Academic Senate,
    Communication with the members of the Academic Senate

  • Mgr. Dagmar Vokrová, Head of the Rector's and Bursar’s Office

    Support of the emergency committee

    email: vokrova@rek.zcu.cz
    phone: +420 377 63 1003

  • Mgr. Lenka Caisová, Ph.D., Head of the Human Resources Division

    Communication with Regional Public Health Authority, University Hospital and the Faculty of Medicine of Charles University,
    Communication with employees, employees’ inquiries

    email: caisova@rek.zcu.cz
    email for employees: hotline-zamestnanci@rek.zcu.cz

    phone: +420 377 63 1210

  • JUDr. Blanka Žižková, LL.M., Head of the Legal Division

    Compliance with all government regulations, legislative matters; proposals for internal legislation

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What to do if a subordinate of yours has tested positive for COVID-19?

First of all, instruct the infected employee to stay at home and not go to work.

Immediately inform UWB via email at hotline-zamestnanci@rek.zcu.cz, or by phone on 377 631 210, and you will receive further instructions.

This will be followed by contact tracing according to rules that UWB continuously monitors and communicates with the Public Health Service of the Czech Republic.

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What to do if I test positive for COVID-19?

  • Stay at home
  • Immediately inform your superior and await further instructions
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* My doctor has issued me a sick note, although I have arranged with my superior to work from home.

General practitioners issuing sick notes is a standard procedure used for statistical purposes. If you are in quarantine and/or have tested positive for COVID-19, feel well enough to be able to work from home and such an arrangement has been made with your superior, you must inform your superior that you have been issued a sick note by your GP.

If you have been issued a sick note and you are not working from home (i.e., you are on sick leave), there is no need to inform your superior.

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* My subordinate has been issued an electronic sick note, although he/she is working from home.

General practitioners issuing sick notes is a standard procedure used for statistical purposes. If your subordinate is in quarantine and/or has tested positive for COVID-19 but feels well enough to work from home, and such an arrangement has been made, you need to inform the UWB Payroll Department (the appropriate payroll clerk) in writing of the fact that your subordinate has been issued a sick note by his/her GP.

If the Payroll Department does not receive this information from you, they will consider the employee with a sick note to be on sick leave, which will result in the employee receiving 60 % of their salary.

If your subordinate has been issued a sick note and will not be working from home (i.e., he or she is in fact on sick leave), there is no need to inform the Payroll Department.

Payroll clerks for the respective UWB Parts:

Zíková: FAV, PS

Paulová: FDULS, FEL, UK, CIV, OCV

Olšáková: FEK, FF, UJP, SKM

Gondášová: FST, FPE

Šimková:  FPR, REK, PC-OAP

Brožová: FZS, PC-ORP

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Planned trip abroad

Check out the website of the Ministry of Foreign Affairs of the Czech Republic.

It is recommended that you register in the registration system DROZD before you travel abroad.

Always consider the need to travel abroad, taking into account the current epidemiological situation in the destination you are traveling to.

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On a business trip abroad

It is possible that after your return from abroad, you will be ordered a 14-day mandatory quarantine, and PCR test according to the regulations issued by the Ministry of Health.

In case of travel to a country at high risk of infection send a notification to the UWB email hotline-zamestnanci@rek.zcu.cz with your name, department, destination and terms of departure and arrival. After arrival, submit a negative test result before arriving at the workplace.

 

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After visiting a foreign country

Observe your health, in case of COVID-19 symptoms:

  • stay at home and use remote communication tools,
  • take vitamins,
  • drink a lot of water and don’t overexert yourself,
  • avoid contact with other people.

If you suspect you are infected, contact your GP or the Regional Public Health Authority of the Pilsen Region.

If you are ordered to take preventive quarantine and / or have been tested positively for COVID-19, do not go to the workplace, immediately inform the head of your department and also inform this fact by e-mail hotline-zamestnanci@rek.zcu.cz.

If you have any questions, you can also contact the emergency number 1212.

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Home quarantine

Most importantly, you have to follow all precautions communicated to you by the appropriate Regional Public Health Authority or the doctor who advised you to undergo the quarantine.

If you undergo home quarantine, please inform your supervisor immediately. Send a notification to UWB stating the period for which the quarantine was ordered to the email address: hotline-zamestnanci@rek.zcu.cz.

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Methodological and technical support for teachers

The CIV HelpDesk drew up an overview of recommended technologies for remote work, which are now freely available and can be used for remote teaching.

The study administration and information system IS/STAG supports non-contact teaching and is linked to selected e-learning systems.

The Lifelong Learning Department drew up instructions for the use of selected tools and systems for online teaching and launched online courses for academic staff. In collaboration with the Faculty of Education, UWB created two practical infographics:

The Lifelong Learning Department provides technical and methodological support to teachers who wish to give online courses. Email: kurzy@rek.zcu.cz or RT for LMS Moodle: moodle@service.zcu.cz.

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University workplaces

* Human Resources

The Human Resources Department (OHR) has temporarily reintroduced a service system since 15 September 2020. The current schedule is always available on the OHR website. Please keep personal contacts with OHR staff to a minimum. If possible, use only emails or internal mail to submit documents. Personal meetings with OHR employees are only possible by prior telephone arrangement.

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* Projekt Center

Due to current quarantine measures, the operation of the Project Center will be limited from 15 September 2020, employees work from home. You can contact them via email or telephone. Any mail can be left in the box on the PC or sent by internal mail (regularly picked up). In urgent cases, contact the director of the Project Center, Ing. M. Brunátová - mbrunato@rek.zcu.cz.

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University Library

All UWB Libraries are open from 14. 9.:

  • MonThu 8:00–20:00
  • Fri 8:00–15:00
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Information Technology Centre (CIV)

Helpdesk CIV

Bory – personal visits 7:00–17:00
Jungmannova ulice – closed.

Contact is possible by email (operator@service.zcu.cz) and phone (+420 377 63 8888) till 17:00.

Home office support

Updated information are available at user support pagessupport.zcu.cz

  • The video conferencing extension offered by Google was activated (meetings for up to 250 people, streaming, recording),
  • the information about remote communication technologies was updated,
  • link to the webpage of Lifelong Learning was added.

CIV Information

Safe behavior on the Internet

Hackers use the coronavirus epidemic to spread malware by sending malicious emails and creating fake webpages. So be carefull!

More information are available in Security section on User support website.

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Operations and Services

The Division of Operations and Services distributes disinfection to places that are visited by a large number of people, such as the cash desk, HelpDesk office, reception, etc.

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Documents