Information for employees – state of emergency (COVID-19)

For the duration of the state of emergency declared by the Czech government, this webpage will inform you about measures adopted by UWB and give you answers to frequently asked questions.

Last update: 30 March 2020, at 6.00 p.m.

The emergency measures

On 16 March 2020, the Rector appointed an Emergency Committee whose members will meet as necessary and coordinate actions according to the latest situation.

All employees will receive an email notification informing about the latest measures adopted by UWB concerning the coronavirus epidemic. The current emergency measures issued by the Rector are available on the webpage legislativa.zcu.cz (Czech only)

Important documents are translated in English and are available in the Document section at the end of this page.

Thank you for respecting the regulations issued by the Czech government and the measures adopted by the Rector.

Back

Emergency committee

On 16 March 2020, the Rector appointed an Emergency committee whose members will meet as necessary and coordinate actions according to the latest situation.

Chairperson

doc. Dr. RNDr. Miroslav Holeček, Rector

Members

  • Mgr. Marta Kollerová, Bursar

    Matters relating to the operation of the university,
    cooperates with the Information Technology Centre (CIV) - operation of information and communications technology

    email: kvestor@rek.zcu.cz

    phone: +420 377 63 1061

  • doc. Ing. Vladimír Duchek, Ph.D., Vice-Rector for Development and External Relations

    Communication with the representatives of the Pilsen Region
    Communication with the representatives of the Pilsen Municipality
    Communication with external organizations

    email: duchekv@kto.zcu.cz
    phone: +420 727 841 423

  • RNDr. Blanka Šedivá, Ph.D., Vice-Rector for Academic Affairs 

    Communication with Faculties, information about study agenda
    Communication with students
    Informatipn for students

    email for communication with Faculties: sediva@rek.zcu.cz
    email for communication with students: hotline-studenti@rek.zcu.cz

    mobile phone: +420 735 715 844

  • RNDr. Petr Tomiczek, CSc., Chairman of the Academic Senate 

    Sending information to the members of the Academic Senate,
    Communication with the members of the Academic Senate

  • Mgr. Dagmar Vokrová, Head of the Rector's and Bursar’s Office

    Support of the emergency committee

    email: vokrova@rek.zcu.cz
    phone: +420 377 63 1003

  • Mgr. Lenka Caisová, Ph.D., Head of the Human Resources Division

    Communication with Regional Public Health Authority, University Hospital and the Faculty of Medicine of Charles University,
    Communication with employees, employees’ inquiries

    email: caisova@rek.zcu.cz
    email for employees: hotline-zamestnanci@rek.zcu.cz

    phone: +420 377 63 1210

  • JUDr. Blanka Žižková, LL.M., Head of the Legal Division

    Compliance with all government regulations, legislative matters; proposals for internal legislation

Back

How is the University operating now

The Rectorate and Bursar's Office are operating under restrictions.

Most of the employees work from home, took leave to care for a family member or holiday. Only those employees who are in charge of matters that cannot be done from home, go to work.

If you want to get in touch with a university workplace, please use emails and the internal post.

Back

Employees at work

Supervisors must immediately advise the employees of the obligation to work from home; however, they must ensure the fulfilment of work duties and the execution of necessary tasks.

Back

Teaching students

All pedagogical activities must be performed in non-contact form only.

With effect from 16 March 2020, in the context of the government regulation as of 15 March, any form of individual teaching is prohibited, including individual contact consultations, individual examinations and state examinations (including rigorosum and doctoral exams).

This prohibition also applies to participants in Lifelong Learning courses and courses organized by the University of Third Age. The Information Technology Centre (CIV) prepared a manual for the use of remote communication tools.

If the deadline for meeting the study duties falls within the period from 10 March 2020 to the end of the emergency state and the related class-restricting measures, the deadline will be postponed by the number of days overlapping this period.
Under Article 3 of the Study and Examination Rules of the University of West Bohemia, the period referred to in this paragraph shall not be included in the maximum length of study.

Back

Methodological and technical support for teachers

The CIV HelpDesk drew up an overview of recommended technologies for remote work, which are now freely available and can be used for remote teaching.

The study administration and information system IS/STAG supports non-contact teaching and is linked to selected e-learning systems.

The Lifelong Learning Department drew up instructions for the use of selected tools and systems for online teaching and launched online courses for academic staff. In collaboration with the Faculty of Education, UWB created two practical infographics:

The Lifelong Learning Department provides technical and methodological support to teachers who wish to give online courses. Email: kurzy@rek.zcu.cz or RT for LMS Moodle: moodle@service.zcu.cz.

Back

Duration of restrictions

The situation is continuously evolving, and the class-restricting measures will be implemented at least for the duration of the emergency state declared by the Czech government.

Back

Opening hours of UWB buildings

Plzeň – city centre

Dominikánská 9 7:00 - 16:00
Chodské nám. 1
(without reception office, entry with JIS card)
7:00 - 16:00
Husova 11 7:00 - 15:00
Jungmannova 1 7:00 - 16:30
Klatovská 51 7:00 - 16:00
Kollárova 19
(reception office open without restrictions)
6:00 - 17:00
sady Pětatřicátníků 14 7:00 - 16:00
sady Pětatřicátníků 16 Closed,
6:00 - 16:00 for employees
Riegrova 11 6:00 - 18:00
Riegrova 17 6:00 - 21:30
Sedláčkova 15 6:00 - 18:00
Sedláčkova 19 6:00 - 18:00
Sedláčkova 31
(entry with JIS card)
7:00 - 18:00
Sedláčkova 38
(entry with JIS card)
7:00 - 18:00
Veleslavínova 42 6:00 - 18:00

 

Plzeň – campus Bory

Univerzitní 8 (UR) Closed
Univerzitní 14 (KTS, PS),
(without reception office, entry with JIS card)
Closed,
6:00 - 17:00 for employees
Univerzitní 18 (UB),
(without reception office, entry with JIS card)
6:00 - 18:00
Univerzitní 20 (UI) 6:00 - 18:00
Univerzitní 22
(UV,UD,UH,UF,UL,UK,UP,UU),
(reception office open without restrictions)
6:00 - 20:00
Univerzitní 26 (EP, EU, EK, EL, ES) 7:30 - 16:00 (*)
Univerzitní 28 (LS) 8:00 - 16:30
Technická 8 (FAV, NTIS),
(reception office open without restrictions)
6:00 - 21:30

(*) the reception may be closed for operational reasons 

Cheb

Hradební 22,
(reception open without restrictions)
6:00 - 21:30

 

Back

After visiting a foreign country

  • Observe your health,
  • stay at home and use remote communication tools,
  • take vitamins,
  • drink a lot of water and don’t overexert yourself,
  • avoid contact with other people.

If you suspect you are infected, contact your GP or the Regional Public Health Authority of the Pilsen Region.

If you have any questions, you can also contact the emergency number 1212.

Back

Planned trip abroad

The government implemented a travel ban with exceptions given for compelling reasons.

Check out the website of the Ministry of Foreign Affairs of the Czech Republic.

It is recommended that you register in the registration system DROZD before you travel abroad.

Back

On a business trip abroad

Contact your supervisor immediately and also send a notification to the UWB email hotline-zamestnanci@rek.zcu.cz.

It is highly likely that after your return from abroad, you will be ordered a 14-day mandatory quarantine, and according to the regulations issued by the Ministry of Health.

Back

Home quarantine

Most importantly, you have to follow all precautions communicated to you by the appropriate Regional Public Health Authority or the doctor who advised you to undergo the quarantine.

If you undergo home quarantine, please inform your supervisor immediately. Send a notification to UWB stating the period for which the quarantine was ordered to the email address: hotline-zamestnanci@rek.zcu.cz.

Back
University WORKPLACES DURING THE STATE OF EMERGENCY

Rectorate

According to Rector's Decision 12R/2020, the operation of all Rectorate workplaces is limited.
The office hours are as follows: Monday and Wednesday from 8:00 a.m. to 11:00 a.m.

An exception was made for the filing office which is open from 6:00 a.m. to 2:30 p.m. (during weekdays only) and is operated by a limited number of employees.

Back

Dormitory and Canteens

UWB canteens, cafés and bistros are closed as of 16 March 2020.

Back

Finance Divison

The operation of both cash desks is restricted to Monday – Wednesday, from 8:00 a.m. to 11:00 a.m.

The purchase of meal vouchers is not time-limited. You can purchase the vouchers after the end of the state of emergency (Article 5 of Rector’s Directive 34R/2018 shall not be applied until further notice).

Back

Human Resources Division

As of 17 March 2020, the Human Resources Division operates its services via remote communication.
Each HR and payroll accountant set up an automated out-of-office reply which notifies you of who you can contact on which day.

Back

University Library

All UWB Libraries are closed for all employees and students until further notice.

Back

Information Technology Centre (CIV)

Helpdesk CIV

Bory – personal visits from 08:00 a.m. to 1:00 p.m.
Jungmannova ulice – closed.

Contact is possible by email (operator@service.zcu.cz) and phone (+420 377 63 8888) till 5:00 p.m..

Home office support

Updated information are available at user support pagessupport.zcu.cz

  • The video conferencing extension offered by Google was activated (meetings for up to 250 people, streaming, recording),
  • the information about remote communication technologies was updated,
  • link to the webpage of Lifelong Learning was added.

Mobile phones – data

From 18 March 2020 to the end of April, company mobile phones can use unlimited data.

During the state of emergency, T-Mobile provides unlimited data for current customers.

Company mobile phones without data can activate this temporary unlimited data service by a standard procedure.

CIV Information

Safe behavior on the Internet

Hackers use the coronavirus epidemic to spread malware by sending malicious emails and creating fake webpages. So be carefull!

More information are available in Security section on User support website.

Back

Operations and Services

The Division of Operations and Services distributes disinfection to places that are visited by a large number of people, such as the cash desk, HelpDesk office, reception, etc.

As of 16 March 2020, opening hours of UWB buildings are modified to:

Plzeň – city centre

Dominikánská 9 7:00 - 16:00
Chodské nám. 1
(without reception office, entry with JIS card)
7:00 - 16:00
Husova 11 7:00 - 15:00
Jungmannova 1 7:00 - 16:30
Klatovská 51 7:00 - 16:00
Kollárova 19
(reception office open without restrictions)
6:00 - 17:00
sady Pětatřicátníků 14 7:00 - 16:00
sady Pětatřicátníků 16 Closed,
6:00 - 16:00 for employees
Riegrova 11 6:00 - 18:00
Riegrova 17 6:00 - 21:30
Sedláčkova 15 6:00 - 18:00
Sedláčkova 19 6:00 - 18:00
Sedláčkova 31
(entry with JIS card)
7:00 - 18:00
Sedláčkova 38
(entry with JIS card)
7:00 - 18:00
Veleslavínova 42 6:00 - 18:00

 

Plzeň – Bory

Univerzitní 8 (UR) Closed
Univerzitní 14 (KTS, PS),
(entry with JIS card)
Closed,
6:00 - 17:00 for employees
Univerzitní 18 (UB),
(entry with JIS card)
6:00 - 18:00
Univerzitní 20 (UI) 6:00 - 18:00
Univerzitní 22
(UV,UD,UH,UF,UL,UK,UP,UU),
(reception office open without restrictions)
6:00 - 20:00
Univerzitní 26 (EP, EU, EK, EL, ES) 7:30 - 16:00 (*)
Univerzitní 28 (LS) 8:00 - 16:30
Technická 8 (FAV, NTIS),
(reception office open without restrictions)
6:00 - 21:30

(*) the reception may be closed for operational reasons 

Cheb

Hradební 22,
(reception office open without restrictions)
6:00 - 21:30

 

If it is necesarry to enter a UWB building outside opening hours, please send an email to xsekyra@ps.zcu.cz

In case of an emergency, call a permanent service reception office:

Back

Project Centre

The operation of the Project Centre is uninterrupted; employees work from home.
You can contact all employees via email or by phone (fixed phone lines are redirected).

Leave any mail in a marked PC mailbox or send it via the internal post (mail is regularly picked up).

In urgent cases, can contact the Head of the Centre: L. Čulíková – lculikov@rek.zcu.cz.

Updated information of Project Centre are on webite.

Back

Documents