Why and on what legal basis does UWB process my personal data?

As part of the cooperation with student organizations, UWB processes personal data of contact persons shared with UWB by the student organization. UWB processes the personal data of these contact persons for the following purposes (for each purpose of processing we also indicate its legal basis):

keeping records of contact persons of the student organisation    

•    performance of the contract (Article 6(1)(b) GDPR)

•    the legitimate interests of UWB (Article 6(1)(f) GDPR)

publishing the contact details of the contact person of the student organization on the UWB website in accordance with the concluded cooperation agreement

•    performance of the contract (Article 6(1)(b) GDPR)

promotion of UWB (on the UWB website, social media (Facebook, Instagram, Twitter, etc.), in promotional materials)

•    the legitimate interests of UWB (Article 6(1)(f) GDPR) or your consent, if required (Article 6(1)(a) GDPR)
if you give us specific consent to do so, we may also process your personal data for the purposes set out in such consent

•    your consent (Article 6(1)(a) GDPR)


If we process your personal data for the purpose of performance of a contract or the legitimate interests of UWB, this is our contractual requirement or a requirement necessary for the provision of the requested services and you are under no legal obligation to provide us with this personal data. However, we cannot enter into and/or perform the relevant contract or provide you with the requested services unless you provide it.


What personal data does UWB process about me?

We only process personal data about you that is adequate, relevant and limited to what is necessary in relation to the purpose for which it is processed.

The personal data we may process about you can be divided into the following categories:

  • identification data (e.g. name, surname, title);
  • contact details (e.g. email, mailing address).

How long does UWB keep my personal data?

We will process your personal data for as long as you act as the contact person for the student organisation with which we have a valid cooperation agreement.

If we process personal data on the basis of your consent, we will process it until you withdraw your consent, unless we set a shorter processing period.

At the latest by the end of the calendar quarter following the end of the processing period, personal data for which the purpose of processing has ceased shall be irreversibly anonymised or securely destroyed.


To whom is my personal data provided?

UWB may provide your personal data to the relevant public authorities to whom UWB is obliged to provide your personal data pursuant to generally binding legal regulations. These recipients will process your personal data as separate controllers independent of UWB.

If this is necessary to protect the rights, legitimate interests and property of UWB, we may provide your personal data to, for example, judicial or administrative authorities, bailiffs, etc.

UWB is also entitled to provide your personal data to persons who process personal data for UWB as its processors (e.g. accountants, tax or legal advisors, IT service providers). Upon your request, we will provide you with an up-to-date list of UWB processors who process your personal data. Please note that the list of UWB processors may change and be updated over time.

We will only ever transfer your personal data to the extent necessary to protect your right to data protection and your privacy as much as possible.


Is my personal data transferred abroad?

We do not transfer your personal data outside the European Economic Area (EEA). However, please note that if your personal data is published on our website, persons outside the EEA may also have access to your personal data.


Updating your personal data

We will make reasonable efforts to ensure the accuracy of your personal data. To help us do this, please only provide us with accurate, truthful and up-to-date information. If you become aware that information processed by UWB is inaccurate, untrue or out of date (e.g. due to a change in your personal data), please inform us so that we can take corrective action.


What are my rights in relation to processing and how can I exercise them?

For more information on your rights in relation to the processing of your personal data and information on how to exercise them, please see the Your Rights tab.